Electronic Communication

This page outlines the LSPA's process for electronic communication. It provides clear responsibilities, so every person understands what is expected of them and there is no confusion. What is wrong? What is missing? Please feel free to edit this document yourself to keep it up to date!

Weekly Lincletter and Synchronized Web Site Updates

Aylin, Leyla and Shiva

	Task	Ownership	Names
1.	Receiving new content for the Lincletter		Aylin, Leyla and Shiva
2.	Typing/wordsmithing/editing/filtering/approving? content, if needed		Aylin, Leyla and Shiva
3.	Write Lincletter greeting	Presidents	Linda and Bridget
4.	Uploading attachments to lincolnspa.org	Newsletter Committee	Aylin, Leyla and Shiva
5.	Creating the Lincletter	Newsletter Committee
6.	Updating the web site home page with a copy of the Lincletter information	Newsletter Committee	Aylin, Leyla and Shiva
7.	Archiving the current Lincletter to "Lincletter Archives"	Newsletter Committee	Aylin, Leyla and Shiva
8.	Emailing the Lincletter	Newsletter Committee	Aylin, Leyla and Shiva

Other Email and Web Site Updates

	Task	Ownership	Names
1.	Principal Linc	Lincoln School Principal	Kate creates the content, but will it still be a separate publication? I spoke to Kate, and she said she'd prefer just having a regular section of the Lincletter (perhaps every 2 weeks?). In that case, she would then "just" be another content provider to Aylin, Ann, and ?
2.	Maintaining the Distribution List of email addresses in Constant Contact	Electronic Correspondence?	Laura?
3.	Receiving new content meant only for the web site & updating the web site	Electronic Correspondence?	Laura?
4.	Receiving important updates outside normal Lincletter publications & emailing those updates	Electronic Correspondence?	Laura?
5.	Posting Meeting Minutes	Secretary?	Cheryl writes these up, but who puts them on the web site?
6.	Updating the Direct Appeal thermometers and Fund Raising web page	Ways and Means?	Donna and Stephanie provide updates to the Lincletter, but will the update the web site themselves, or do they expect someone else to do it?
7.	Updating the Box Tops information on the Fund Raising page	Ways and Means - Boxtops?	Diane provides updates to the Lincletter, but will she update the web site herself, or does she expect someone else to do it?
8.	Providing Health Updates / Updating Health Page	Lincoln School Nurse / Nurse or someone else?	Lynn V herself, or will it continue to be updated by the Lincletter folks on behalf of Lynn?